Setup Access Rules with Public Descriptions in Sevenrooms to Allow Members to Book Specific Areas

You can surface the type of reservation someone is booking by setting up access rules associated with public descriptions.


If you are looking to enable your members to choose from a variety of seating areas or services that you offer, you can do this by following these steps.


To set this up in SevenRooms they'll need to create specific Access Rules for each area, and then include a "Time Slot Description" within the Public Description section for each. You can do this by following the linked instructions below.

Access Rules

Public Descriptions

Once both of those are setup, PeopleVine should now be able to surface the individual availability with the timeslot descriptions by entering this into the Filter ID when setting up the scheduler.

Some Tips:

Why is there still availability after someone booked a time?
Looks like your access rule for the Parlor was pointed towards the Parlor Seating area, which contains tables 50-55. Therefore, if you only made one reservation, the time and date would still be available as there are additional rooms still available in the access rule. If you wish to offer reservations table by table, you'll need individual access rules for each.

How do I customize the confirmation email?
To customize the booking confirmation email to include the area, you can either update the Custom Booking Policy on the Access Rule side, or you can head to General Settings and choose "Seating Area" under option fields to display:

Why aren't the slots showing up on my Member Portal?
Change the Audience in the Access Rule to PeopleVine instead of Reservation Widget.  When set to PeopleVine, it will display in your member portal enabling your members a single sign on experience, along with keeping it private to members only. 

Why are members able to book anywhere?
Additionally, your deck access rule is not limited to the Deck Seating Area. In utilizing these separate public descriptions, it's important to route these to their specific areas:

Right now, without that restriction, reservations can be booked anywhere in the active floorplan. 

Where do I see the area they selected?
You should be able to view the space they selected in the reservation notes.  

How do I manage capacity?
Pacing on the shift is the source of truth--if you set pacing on the shift to 12, you cannot ever book more than 12 covers at any particular seating interval. If you change the pacing on the Access rules you can only ever decrease (ie only want to allow 8 covers to book online, leaving 4 covers bookable internally), you can never override the pacing set on the shift.

And the shift pacing covers all available seating areas.

Additional Help Tutorials

Find more ways to grow on PeopleVine.

Transaction Reporting has an Upgrade

We updated the Transaction Reporting screen to provide you with the data necessary to provide a glimpse at your revenue and the necessary data to audit your financials.

Posted September 7, 2023

You Can Set the Time to Process Authorizations

When a charge is processed through your POS, the charge may be Authorized until we capture the tip or at the end of day to handle refunds or changes. In this case, you can now set the time as to when we will process your authorizations.

Posted August 28, 2023

Adding Your Alliants Integration

Follow these steps to connect Peoplevine with your Alliants account for messaging.

Posted August 28, 2023

Setup Your Membership Tiers Based on Age

You can enable your membership tier to be for members between certain ages, when they past that age, they will automatically migrate to the next age tier.

Posted August 22, 2023

Follow these steps to update your Twilio settings to ensure delivery

This article will overview how to setup your brand and campaigns for broader/better delivery.

Posted August 10, 2023

Select Which Transaction Types You Want to Sync with Quickbooks

You're able to select which types of transaction items you want to sync to Quickbooks.

Posted June 14, 2023

Configure your Member Portal to Show Spa and Wellness

Once your Spa and Wellness feature is enabled, you need to configure the following to display on your member portal.

Posted June 14, 2023

Setup a Temporary ID for Hotel Guests

You can allow hotel guests to act as a member during their time at your property by leveraging these settings.

Posted May 23, 2023

We've updated the Scheduler Engine with some New Features

Check out these additions that will increase the functionality of your schedulers.

Posted May 22, 2023

Send E-mails Prior to An Appointment, Reservation or Event with Pre-Arrival Campaigns

A new campaign type is set up for pre-arrivals, allowing you to send messaging to a person prior to them arriving for their appointment, reservation or event.

Posted May 2, 2023

Change the Currency you charge in for GoCardless and Stripe

You can now charge people in their local currency by using our "switch currency" option when charging a transaction or subscription (for recurring billing).

Posted February 23, 2023

We Are Expanding Our Platform for Global Capabilities including Country Codes

We updated our platform to store the country code when storing a person's phone number or mobile number. This will assist with ensuring your data is properly formatted, plus more!

Posted February 21, 2023

Register Your Twilio Account for A2P 10DLC Registration with the Carriers to Ensure Delivery

Due to requirements in the US, all clients using Twilio to send SMS to US based customers must register their business and campaigns for outbound messages.

Posted January 6, 2023

Peoplevine is Live on the Toast Marketplace for 1-click Enablement

We've made it easier for you to activate Peoplevine with Toast by using the standard integration.

Posted December 9, 2022

Track an Alternate ID for Membership Card Scans and Identify Primary Membership

We made some updates to the membership experience by adding an alternate ID used to ensure keycards and other IDs are scannable in our platform along with flagging the primary membership.

Posted November 29, 2022

© Peoplevine 2023. Powered by PeopleVine. Terms of use | Privacy & cookies